The Documentation Officer is responsible for the effective management, organization, and maintenance of all HR-related documentation, records, and files. This role ensures compliance with legal, regulatory, and organizational policies, and guarantees that all employee records and documents are accurate, confidential, and easily accessible.

• Record Management: Organize, categorize, and maintain accurate employee documentation, including contracts, performance reviews, and personal records.
• Compliance: Ensure all employee documents comply with legal and regulatory requirements, and maintain up-to-date records in line with organizational policies.
• Confidentiality: Safeguard sensitive information and ensure strict confidentiality of all HR-related records.
• Document Organization: Maintain both electronic and physical filing systems for easy retrieval and accessibility of documents.
• Reporting: Prepare and generate regular reports related to employee documentation, ensuring accuracy and timeliness.
• Audit Support: Assist in internal and external audits by providing necessary documentation and ensuring records are compliant with audit standards.
• Employee Inquiries: Respond to inquiries from employees regarding documentation, ensuring clarity and support.
• Process Improvement: Identify opportunities to streamline documentation processes and implement efficient systems.
• Attention to Detail: Ensure accuracy and completeness of all documents, minimizing errors and inconsistencies.
• Regulatory Knowledge: Stay updated on HR laws and regulations to ensure documentation practices align with legal requirements.

Bachelor Passed Preferred