Administrative support:

• Assist with various administrative tasks, such as typing documents, preparing reports, and maintaining files and records.
• Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
• Schedule appointments and manage calendars for team members.
• Coordinate meetings, conferences, and travel arrangements.

Office supplies and equipment management:

• Monitor and maintain inventory of office supplies and place orders as needed.
• Ensure that necessary office equipment, such as printers, copiers, and scanners, are functional and well-maintained.
• Arrange for repairs or maintenance of office equipment when required.

Reception duties:

• Greet visitors and provide assistance as needed.
• Answer phone calls and direct them to the appropriate individuals or departments.
• Receive and distribute incoming mail and packages.

Data entry and documentation:

• Enter data into databases or spreadsheets accurately and efficiently.
• Prepare and modify documents, including memos, letters, and reports.
• Organize and maintain electronic and hard-copy filing systems.

Support for meetings and events:

• Set up meeting rooms, including arranging seating and audiovisual equipment.
• Prepare meeting agendas, take minutes, and distribute them to participants.
• Coordinate catering and refreshments for meetings and events.

General office maintenance:

• Keep the office clean, organized, and presentable.
• Coordinate with facilities management for any repairs or maintenance needed in the office.
• Monitor and ensure the availability of office amenities, such as kitchen supplies and toiletries.

Other duties:

• Provide general support to other departments or team members as needed.
• Assist in organizing and coordinating company events or employee activities.
• Handle confidential information with discretion and maintain confidentiality.